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Reporting Requirements

Progress Reports and Final Report Forms

NCCOS requires annual progress reports using the "Format for Annual Progress Report" (OMB Approval No. 0648-0384). The initial progress report covers the first nine month period, while later year progress reports will cover a twelve month period (see example below).

Final performance report using the “Format for Project Final Report” (OMB Approval No. 0648-0384) is required upon expiration or termination of a financial assistance award and is due no later than 90 days following the end of the final award. This report covers the cumulative award periods of entire project (see example below).

The PDF versions of the progress report templates are not fillable. These forms must be converted to Word in order to complete (download to your desktop first). The Word version can then be uploaded to Grants Online.

 

Year 1 Year 2 Year 3 Year 4
Award Period

01-01-99 to 12-31-02

01-01-99 to 12-31-02

01-01-99 to 12-31-02

01-01-99 to 12-31-02

Annual Progress Report Period

01-01-99 to 09-30-99

10-01-99 to 09-30-00

10-01-00 to 09-30-01

10-01-01 to 09-30-02

 

9 months

12 months

12 months

12 months

Final Progress Report Period

01-01-99 to 12-31-02

Financial Reports

  • Financial Status Reports (SF-425 and SF-425A)
  • Federal Cash Transactions Report (SF-272 or SF-272A)
  • Request for Advance or Reimbursement (SF-270)

NOAA Grants Management Division (GMD) sets the requirements for the financial reports. All financial reports are due on a semi-annual basis and use the project periods of 4/1 to 9/30 and 10/1 to 3/31. If the award start date begins other than April 1st, or October 1st, then the first report would only be a portion of the reporting period in which the award starts.

As an example: take an award period of 9/1/2007 to 8/31/2010,

  • the first semi-annual financial report will cover 9/1/2007 to 9/30/2007,
  • the second financial report covers 10/1/2007 to 3/31/2008,
  • the third financial report covers 4/1/2008 to 9/30/2008,
  • the fourth financial reports covers 10/1/2008 to 3/31/2009,
  • the fifth financial report covers 4/1/2009 to 9/30/2009,
  • the sixth financial report covers 10/1/2009 to 3/31/2010, and
  • the last financial report covers 4/1/2010 to 9/30/2010

Semi-annual financial reports are due to GMD 30 days after the end of each reporting period. Final financial reports are due to GMD 90 days after the award expires. Starting in May 2007, financial reports need to be submitted through the Grants Online system instead of by fax or email to the Grants Management Division (GMD).

Recipients are responsible for managing, monitoring, and reporting on their expenditures on their financial reports. It is imperative recipients draw down funds on a regular interval and not wait until the award has expired.