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Information for Recipients

Recipients of DOC grant or cooperative agreements are responsible for adhering to the standard and special terms and conditions of their award, appropriate OMB circulars and government public policy requirements. The information below provides the current guidance.

Programmatic Special Award Conditions

Reporting Requirements

Annual and Final Progress Reports are due according to the schedule found on the Reporting Requirements page. The last interim progress report for the final 90 days of the project should be submitted as part of the comprehensive Final Progress Report. Reports must follow NCCOS prescribed formats as announced in the Federal Register Notice. NCCOS reporting requirements (approved by OMB under Approval # 0648-0384, expiration date of 7/31/2016) take precedence over any NOAA Standard Terms and Conditions issued by the Grants Management Division.

Data Accessibility

  1. Data Sharing: Environmental data collected or created under this Grant, Cooperative Agreement, or Contract must be made publicly visible and accessible in a timely manner, free of charge or at minimal cost that is no more than the cost of distribution to the user, except where limited by law, regulation, policy, or national security requirements. Data are to be made available in a form that would permit further analysis or reuse: data must be encoded in a machine-readable format, preferably using existing open format standards; data must be sufficiently documented, preferably using open metadata standards, to enable users to independently read and understand the data. The location (internet address) of the data should be included in the final report. Pursuant to NOAA Information Quality Guidelines, data should undergo quality control (QC) and a description of the QC process and results should be referenced in the metadata.
  2. Timeliness: Data accessibility must occur no later than publication of a peer-reviewed article based on the data, or two years after the data are collected and verified, or two years after the original end date of the grant (not including any extensions or follow-on funding), whichever is soonest, unless a delay has been authorized by the NOAA funding program.
  3. Disclaimer: Data produced under this award and made available to the public must be accompanied by the following statement: "These data and related items of information have not been formally disseminated by NOAA, and do not represent any agency determination, view, or policy."
  4. Failure to Share Data: Failing or delaying to make environmental data accessible in accordance with the submitted Data Management Plan, unless authorized by the NOAA Program, may lead to enforcement actions, and will be considered by NOAA when making future award decisions. Funding recipients are responsible for ensuring these conditions are also met by sub-recipients and subcontractors.
  5. Funding acknowledgement: Federal funding sources shall be identified in all scholarly publications. An Acknowledgements section shall be included in the body of the publication stating the relevant Grant Programs and Award Numbers. In addition, funding sources shall be reported during the publication submission process using the FundRef mechanism ( if supported by the Publisher.
  6. Manuscript submission: The final pre-publication manuscripts of scholarly publications produced with NOAA funding shall be submitted to the NOAA Institutional Repository at after acceptance, and no later than upon publication, of the paper by a journal. NOAA will produce a publicly-visible catalog entry directing users to the published version of the article. After an embargo period of one year after publication, NOAA shall make the manuscript itself publicly visible, free of charge, while continuing to direct users to the published version of record.
  7. Data Citation: Publications based on data, and new products derived from source data, must cite the data used according to the conventions of the Publisher, using unambiguous labels such as Digital Object Identifiers (DOIs). All data and derived products that are used to support the conclusions of a peer-reviewed publication must be made available in a form that permits verification and reproducibility of the results.

Funding Acknowledgement

Publications based upon results of research supported directly or indirectly by this award should include the following acknowledgment: "This paper is a result of research funded by the National Oceanic and Atmospheric Administration’s National Centers for Coastal Ocean Science under award (Grant Number) to (Institution)." The U.S. Government is authorized to produce and distribute reprints for governmental purposes notwithstanding any copyright notation.

Complying with the Paperwork Reduction Act

The public reporting burden for the annual and final progress reports is estimated at 7.5 hours per response, including time for reviewing instructions, gathering and maintaining data, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspects of this collection of information, including suggestions for reducing this burden, to Laurie Golden. Notwithstanding any other provision of law, no person is required to respond to, nor shall any person be subject to a penalty for failure to comply with a collection of information subject to the requirements of the Paperwork Reduction Act, unless that collection displays a currently valid Office of Management and Budget (OMB) control number.

OMB Circulars:

Suggested circulars of interest are listed below:

  • 2 CFR 220: Cost Principles for Educational Institutions
  • 2 CFR 215: Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations
  • 2 CFR 230: Cost Principles for Non-Profit Organizations